Employee Expense Management

Centralise reimbursements and ensure compliance with smart guardrails and workflows according to expense policies before disbursement.

Employee Expense Management

From receipt to reimbursement, all in one place. Summit automates the approvals, enforces your policies, and keeps finance in control.

Trusted across industries:

Catches policy breaches before you do.

Duplicate submissions, out-of-policy expenses, missing tax invoices. Summit flags them at submission, before anything lands in your finance team's queue.

Every claim, fully tracked.

See every employee claim, who submitted it, where it sits in the approval flow, and what's pending payout. Always in the loop, without the back-and-forth.

You approve. Summit handles the routing.

Set approval rules by amount, department or expense type. Claims reach the right approver automatically. You stay in control, your team stops waiting.

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Pay for the claims you process, not the headcount on your payroll

Summit pricing is based on usage, not the size of your team. Onboard every employee who submits expenses without watching costs climb as your headcount grows. Your cost reflects how your team uses the platform, nothing more.

Most platforms lock you into per-user pricing. The bigger your team gets, the more unpredictable your costs become — even if half your employees rarely submit a claim.

Get your expense process up and running in days, not months

Summit is designed for fast deployment with minimal IT involvement. If your finance team already uses Xero, QuickBooks or NetSuite, connecting your accounting software and syncing your expense data is seamless with Summit.

Most platforms take months to deploy. By the time your team is up and running, you've already spent more time on setup than you have on actually managing expenses.

Less admin. More finance.

Expense claims shouldn't take days to process. Summit handles the receipts, flags the exceptions, and keeps approvals moving, so your finance team isn't stuck chasing people.

No missing receipts

Employees snap and submit from their phone. Every claim is logged, timestamped and ready for review. Nothing falls through.

Always audit-ready

Every claim, approval and rejection is logged automatically. When auditors come knocking, everything is already in order.

Policy you can enforce

Set your expense rules once. Summit checks every claim at submission. Exceptions get flagged before reaching you.

Intelligent receipt scanning

Policy violation detection

Multi-level approval flow

Real-time expense reports

Accounting integration

Everything your team needs to manage expenses effortlessly.

Intelligent receipt scanning

Policy violation detection

Multi-level approval flow

Real-time expense reports

Accounting integration

FAQs

Frequently asked questions about Summit's Employee Expense Management software.

Why choose Summit's Employee Expense Management system?

Summit’s employee expense claim management solution delivers more than just efficiency and productivity. It enhances compliance, streamlines processes, and provides real-time insights — giving your team the tools they need to manage expenses effectively and focus on strategic business objectives.

What are the benefits of Summit's Employee Expense Management solution?

Summit cuts claim submission time by 86%, eliminates duplicate receipts, enforces expense policies without manual review, and gives finance teams real-time visibility into every dollar spent. It also reduces IRAS audit risk by ensuring GST is accurately captured.

How does Summit's Employee Expense Management work?

Our centralised dashboard makes employee expense management easier than ever. Finance teams can quickly handle reimbursement requests while ensuring compliance with company policies. This streamlined process minimises the risk of errors and delays, ensuring smooth operations and greater employee satisfaction.

How does an employee submit an expense claim using Summit?

Open the Summit mobile app, snap a photo of the receipt, and submit. Summit AI extracts the details automatically. The claim is then routed to the relevant approver based on your company's approval matrix — no emails required. Employees can track claim status in real time from the app.

How does Summit's Employee Expense Management solution help finance teams?

Summit helps finance teams prevent over-reimbursement by enforcing expense policies automatically at the point of submission. Built-in controls flag non-compliant claims in real time, AI-powered anomaly detection identifies suspicious patterns, and all approvals are routed to the correct approver without manual intervention — reducing processing time by up to 86%.

Can employees submit expense claims on their mobile device?

Yes, simply snap a photo of your receipts and submit an expense claim on the go using our Summit mobile app. It's that easy to use our invoice management software!

What details do employees need to enter when submitting a claim?

Virtually none. Summit's AI scans receipts and auto-populates all key fields — vendor name, date, amount, currency, and GST details. Employees snap a photo on the mobile app and Summit does the rest. If a field cannot be read clearly, Summit flags it for review rather than guessing.

Can approvers approve expense claims remotely?

Yes. Approvers receive instant notifications and can approve, reject, or request more information directly from the Summit platform or mobile app — from any device, anywhere.

How does Summit enforce company expense policies?

You define your expense policies in Summit — spending limits by role, category, or department, along with rules for what is or is not reimbursable. Summit enforces these automatically when a claim is submitted, flagging or blocking non-compliant requests before they reach the approver. Policies can be updated at any time without IT involvement.

How does Summit prevent duplicate expense claims?

Summit's AI cross-checks every new submission against existing claims using document fingerprinting. If a duplicate receipt is detected — same vendor, same date, same amount — it is flagged before reaching the approver. This is how % Arabica eliminated 90% of duplicate claims after implementing Summit.

How does Summit support IRAS compliance for employee expense claims in Singapore?

Summit automatically captures GST details from receipts, validates tax invoices.

How can I track spending?

Track spending in real time through customisable dashboards, alerts, and reports—making it easy to monitor budgets and prevent overspending.

Does Summit Platform provide reporting and analytics on my spend?

Summit provides real-time updates and detailed reports to help you analyse spending by each individual, team, category, or time period—giving finance teams full visibility and control. Our staff claim system ensures all expenses are tracked efficiently, helping businesses stay on top of their financial data.

Can Summit handle multi-currency expense claims?

Yes. Summit detects the currency on receipts automatically and can flag or convert amounts based on your company's currency policy. This is especially useful for employees who travel internationally or operate across multiple markets.

Does Summit integrate with payroll systems for reimbursements?

Summit currently integrates with major accounting platforms (Xero, QuickBooks, NetSuite, and others) and generates reimbursement-ready export files. For payroll integration, speak to the Summit team about your specific system requirements.

How does Summit’s Employee Expense Management software simplify the expense reporting process for employees?

Summit’s Employee Expense Management software provides employees with an intuitive platform to easily submit expenses. Employees simply just need to scan their receipts, transaction details will be captured for processing and creation of expense reports. Summit helps streamline the entire process and reducing administrative burden.