Catch Spend Anomalies Before They Hit Your Bottomline

Summit's AI-Powered Spend Management helps professional services firms detect duplicate entries, spending anomalies, and out-of-policy claims before they turn into costly mistakes.

Trusted across industries

Challenges for Finance Team in Professional Services

In professional services, profitability often slips through the cracks. With overlapping client projects, varying fee structures, and a mix of billable and non-billable tasks, finance teams struggle to track true margins in real time.

Challenge 1:

Lack of visibility into client and project spend

Finance's Struggle:

Without real-time spend visibility, finance teams can’t track profitability or manage budgets effectively across clients and engagements.

Challenge 2:

Manual expense and invoice workflows slow down operations

Finance's Struggle:

Relying on spreadsheets and emails for expense claims and invoice approvals wastes time and increases the risk of human error.

Challenge 3:

Untracked expenses lead to margin leakage

Finance's Struggle:

Incidental costs like travel and client-related spend often go unnoticed, quietly eroding project margins and affecting overall profitability.

Challenge 4:

Complex cost allocation across clients and projects

Finance's Struggle:

Finance teams struggle to reconcile joint expenses across departments, projects, and locations without centralised expense management tools.

Built for Finance Teams in Professional Services

Built for modern finance teams in Professional Services, Summit goes beyond expense tracking to deliver true spend governance. Unlike generic tools, Summit is tailored for the complexity of service-based businesses.

AI-Powered Smart Document Capture

Scan, upload, or fetch invoices automatically, eliminating manual entry and errors.

Real-Time Spend Tracking by Client and Project

Stay on top of costs, protect margins, and improve billing accuracy across all projects.

Automated Expense and Invoice Workflows

Reduce admin, speed up approvals, and close your books faster—without adding headcount.

Budget vs Actual Monitoring with Live Alerts

Catch overruns early, improve forecasting, and avoid budget surprises.

Intelligent cost allocation for indirect spend

Ensure accurate client P&Ls and billable recovery by capturing every cost that matters.

Smart tools that save time and cost

90%

Time-saving in the bill pay process

32%

Savings from petty cash spend

70%

Time-saving in month-end closing

Full financial visibility, in real time

Get end-to-end visibility into how every dollar is spent across clients, projects, and cost centres. Live dashboards and detailed reporting help finance leaders spot trends, detect anomalies, and guide business decisions with confidence.

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Protect your bottom line from hidden costs

Track often-overlooked indirect expenses like employee travel, meals, or site visit transport. These costs are automatically tagged and allocated to the correct project or client to prevent guesswork, misallocations, and revenue leakage.

Scale finance operations without increasing overhead

Summit automates routine tasks such as reimbursements, policy checks, and invoice routing. Built-in controls and workflows reduce error rates, approval delays, and compliance risks—freeing your team to focus on high-impact analysis.

Seamless integration with existing tools

Frequently Asked Questions

How does Summit help professional services firms track project profitability?

Summit tracks expenses and invoices by client and project in real time, giving finance teams live visibility into cost-versus-budget without waiting for month-end reports. Every dollar spent — from client travel to vendor fees — is automatically tagged to the correct project, preventing margin leakage and allowing finance to act before overruns occur.

Can Summit allocate indirect costs across multiple client projects?

Yes. Indirect expenses such as team meals, transport, and site visits are captured via Summit's mobile app and tagged to the relevant client, project, or cost centre at the point of submission. This eliminates guesswork during reconciliation and ensures client P&Ls accurately reflect true project costs.

How does Summit handle billable versus non-billable expenses in professional services?

Expenses can be flagged as billable or non-billable at the point of claim submission. Finance teams can filter and export billable costs per client for invoicing, while non-billable spend is tracked separately against internal budgets. This speeds up client billing and removes the risk of missed recoverable costs.

Does Summit help professional services firms catch out-of-policy spend before it's approved?

Yes. Summit's AI checks every claim and invoice against your defined expense policies in real time — before they reach the approver. Anomalies, duplicate entries, and policy breaches are flagged automatically, so they are addressed before payment rather than discovered during a post-hoc audit.

Can Summit track budget versus actuals for each client engagement?

Yes. Summit provides live budget-versus-actuals dashboards at the project or client level. Finance leaders can set spending thresholds and receive automatic alerts when a project approaches its limit — giving them time to take action before a budget overrun affects the engagement's margin.

How does Summit save time for finance teams in professional services?

Summit reduces time spent on the invoice processing and month-end closing by up to 70%. AI-powered receipt and invoice capture eliminates manual data entry, approval workflows replace email chains, and accounting integration removes manual reconciliation — freeing finance teams to focus on analysis and advisory work.

What accounting software does Summit integrate with for professional services firms?

Summit integrates with Xero, QuickBooks, Oracle NetSuite and Microsoft Dynamics. Approved transactions sync automatically, maintaining accuracy between Summit and your general ledger without manual exports or re-entry.

Catch Spend Anomalies Before They Hit Your Bottomline

Trusted across industries