Take Control of Project Budgets Before They Spiral

Track, govern, and forecast project spending in real-time, all without manual work. Stay one step ahead with live visibility, automated checks, and proactive budget controls.

Trusted across industries

Challenges of Managing Project Budgets

Only 63% of projects stay within budget, and 35% fail due to poor budget control (PMI, 2021). Without real-time visibility, finance teams can’t track spend accurately across multiple projects. Manual processes slow insights, introduce errors, and increase financial risk.

Challenge 1:

No Visibility Across Projects

Finance's Struggle:

With multiple projects running, finance teams lack real-time budget tracking. Overruns often go unnoticed and erode margins.

Challenge 2:

Manual and Error-Prone Data

Finance's Struggle:

Tracking project costs through spreadsheets and manual uploads leads to delays, errors, and misalignment between spend and budget.

Challenge 3:

Ineffective Enforcement of Spend Policies

Finance's Struggle:

Without built-in checks, out-of-policy expenses often slip through and inflate project costs before finance teams can respond.

Challenge 4:

Slow and Inefficient Approval Workflows

Finance's Struggle:

Excessive time spent on chasing approvals for project spend leads to delayed payments and strained vendor relationships.

Built for Finance Teams in Project Management

Built for modern finance teams in Project Management, Summit goes beyond expense tracking to deliver true spend governance. Unlike generic tools, Summit is tailored for the complexity of project-based businesses.

Real-Time Spend Tracking by Project

Track spend in real-time across all projects. Stay ahead of overruns, protect margins with live budget spend data.

Spend Alerts and Monitoring

Compare actuals against the budget in real-time. Receive instant alerts when projects risk overrunning.

AI-Powered Smart Document Capture

Auto-capture receipts and invoices. Summit scans, populates and tags key data to eliminate delays and costly errors.

Flexible and Scalable Workflow

Route approvals, enforce policies, and sync to accounting. Close books faster without additional resources.

Smart project budget management tools that save time and cost

90%

Time-saving in the bill pay process

32%

Savings from petty cash spend

70%

Time-saving in month-end closing

Seamless integration with existing tools

Frequently Asked Questions

How does Summit help finance teams track spending across multiple live projects simultaneously?

Summit provides a real-time dashboard that consolidates all expenses and invoices across every active project. Finance teams can filter by project, cost centre, category, or time period, and see live budget-versus-actuals data without waiting for spreadsheets to be updated. Only 63% of projects stay within budget — Summit gives teams the visibility to be in that group.

Can Summit set project budget limits and alert finance teams before an overrun occurs?

Yes. Budget thresholds can be configured per project or department in Summit. When spend approaches the limit, automatic alerts are triggered, giving finance and project leads time to intervene before the overrun happens, rather than discovering it after the fact during a monthly review.

How does Summit prevent hidden project costs from inflating budgets?

Indirect costs such as team travel, meals, and transport are often tracked inconsistently and quietly erode project margins. Summit ensures these expenses are captured via the mobile app at the point of purchase and tagged to the correct project immediately, preventing cost leakage and ensuring every dollar is accounted for in the project P&L.

How does Summit reduce approval delays that hold up project spend?

Summit routes approval requests automatically to the correct approver based on your configured rules — by amount, project, or department. Approvers receive instant notifications and can action requests from any device. There are no email chains to chase, which means vendor payments and reimbursements are processed faster, protecting vendor relationships and project timelines.

Can Summit separate and track expenses across different project phases or cost categories?

Yes. Projects in Summit can be subdivided by phase, team, or cost category, with individual budget limits applied to each. This level of granularity allows project managers and finance teams to see not just total project spend but where within the project costs are concentrated — enabling more precise forecasting and cost control.

How does Summit help finance teams become a strategic partner to project leads?

By giving finance access to accurate, real-time project cost data, Summit enables finance teams to engage proactively with project leads — flagging budget risks early, providing reliable cost-to-completion forecasts, and reporting on margin performance throughout the engagement rather than only at close.

Does Summit integrate with the accounting systems used by project-based businesses?

Yes. Summit integrates with Xero, QuickBooks, Oracle NetSuite and Microsoft Dynamics. Approved project expenses and invoices sync directly to the relevant GL codes, cost centres, and project accounts in your accounting system, eliminating manual re-entry and accelerating month-end close.

Take Control of Project Budgets Before They Spiral

Trusted across industries