Vendor Invoice Management

Summit’s invoice management software automatically extracts key data, checks for duplicates, validates fields, and flags inconsistencies—minimising human error and ensuring accuracy.

Automating invoice processing with Summit reduces processing time by up to 83%, eliminates manual data entry errors, prevents duplicate payments, improves vendor relationships through faster turnaround, and gives finance teams a real-time view of outstanding payables and cash flow. It also creates a complete, time-stamped audit trail for every invoice. 

Our accounts payable management software automates the upload, tracking, and approval of invoices, ensuring accuracy while eliminating time-consuming manual data entry. Automating these workflows not only saves time but also reduces the risk of errors, enabling finance teams to focus on more strategic activities.

 Summit uses AI-native document extraction to capture invoice data — including line items, vendor details, GST amounts, and GL codes — directly from PDFs, emails, or photos. It then matches invoices against purchase orders, checks for duplicates, routes approval to the correct stakeholders, and syncs approved invoices to your accounting software automatically.

 Summit uses LLM-powered document extraction — not template-based OCR — to read invoices in any format, language, or layout. It extracts vendor name, invoice number, line items, tax amounts, payment terms, and bank details. Zero setup is required; the AI adapts to each vendor's invoice format automatically. 

Yes, you can configure approval workflows in our vendor invoice management software to match your company’s structure—by amount, department, or other criteria—ensuring compliance and accountability.

You configure approval rules based on invoice amount, department, or cost centre. For example, invoices under S$5,000 route to a department head, while those above S$25,000 require CFO approval. Rules apply automatically — no manual routing required. Approvers are notified instantly and can act from any device. 

Summit automatically checks every new invoice against existing records for duplicate invoice numbers and duplicate amounts from the same vendor. Any match or unusual pattern is flagged before approval, protecting your business from accidental double-payment.

You will get full visibility into every invoice’s status—from submission to approval to payment—along with a complete audit trail.

Summit centralises vendor information, including bank details and contact records. It also extracts payment terms directly from invoices to track due dates accurately. Finance teams can schedule payment runs and gain clear visibility of upcoming obligations for better cash flow planning. 

Yes. Summit's AI includes automatic language detection and translation, and supports multi-currency invoices. It captures the original currency, applies your defined exchange rate policy, and posts the correct amounts to your accounting system — with the original document retained for audit purposes. 

Summit is built with Singapore's e-invoicing landscape in mind. Speak to the Summit team about InvoiceNow (Peppol) compatibility and how Summit bridges the gap between PDF-based invoices and structured e-invoice formats required for Singapore government and IMDA compliance.